Proposals for in-person presentations at the conference may be submitted as one of four types: 1) Paper Presentation (which will be scheduled as part of a Themed Session or Roundtable Discussion); 2) Workshop/Interactive Presentation; 3) Poster or Exhibit; 4) Colloquia. Each of these are explained in more detail below. Please note that all proposals and presentations must be in English.
An accepted proposal for a single paper presentation (prepared by one or more authors) will be assigned to one of the following formats by the Program Committee:
a) Themed Session
This type of session is best suited for reports on completed research or scholarly work. Authors present summaries or overviews of their work, describing the essential features (related to purpose, procedures, outcomes or product). The formal oral presentation of work should be limited to 15 minutes. Presentations are grouped according to topic or perspective into these themed sessions (which may be 60, 75, or 90 minutes), with time provided after all of the presentations for Q&A and group discussion. Authors are welcome to include visual supports (paper handouts, computer slides, or digital displays) to assist delivery of their oral presentation. Please note that we cannot provide photocopying facilities at the Conference, but we will provide data projectors in each room. Multiple-authored presentations are welcome, although only one article may be submitted to the Journal based on each presentation.
b) Roundtable Discussion Session
This type of session is best suited for position papers, reviews of theoretical or conceptual frameworks, works-in-progress, policy analyses, or topics that generate, or benefit from, extended discussion. Authors are each assigned a numbered table in a large meeting room for the full session (usually about 40 minutes), during which time they converse and interact with interested delegates who join them at their table. The discussion may begin with the author presenting a synopsis of their work, to generate discussion on the topic. Authors are encouraged to bring copies of their papers and/or a short handout summarizing their work for distribution at their tables. Multiple authors of a single paper may participate, and one article per roundtable may be submitted to the Journal.
c) Featured Session
On occasion, a paper may be identifed by the Program Committee as one of special interest to a broad spectrum of the conference participants, although it is not appropriate, or feasible, to include it in a plenary session. In these instances, a single paper presentation may be scheduled for a specific block of time in the schedule. Authors will be contacted by the Program Committee prior to being scheduled in a Featured Session.
This type of session is best suited for teaching or demonstrating particular procedures, skills, or techniques. Appropriate considerations for this Session format may include, for example: a workshop, demonstration, performance, exhibition, staged conversation, debate, or extended dialogue with the audience. These sessions are generally scheduled for about 40 minutes and should be structured so that some explanatory or introductory information is provided, with ample time for audience interaction, participation, and involvement. A single article, jointly authored if appropriate, may be submitted to the Journal based on an Interactive Presentation.
This format is ideal for presenting preliminary results of work in progress or for projects that lend themselves to visual displays and representations. In these sessions (generally about 40 minutes), a number of authors have the opportunity to display or exhibit their work and engage in informal discussion about their work with other delegates throughout the session. Displays may be posters (maximum 4x6 feet), digital/computer displays, artwork, or other visual media. Each display should include a brief abstract of the purpose and procedures of the work; handouts or copies of written material may also be available. Space for the poster or exhibit will be provided by the Conference, however all materials must be organized by the presenter, including posters, displays, handouts or other appropriate materials. Please note that we cannot guarantee a dedicated power source for each presenter. Authors may submit a formal paper describing their work to the Journal.
This Conference Session is scheduled for 90 minutes and involves five authors who are proposing a set of papers based on a shared theme or topic. The papers may present complementary aspects of a specific body of work, or contrasting perspectives on a specified topic. There must be at least five registered participants (for example, a Chair and four presenters, or five presenters). The presenters should conceive and design the session to allow time for individual presentations (approximately 15 minutes each) and at least 15 minutes of audience discussion or question-and-answer. All participants must be listed on the proposal submission form (list as one primary author, and 4 or more co-authors). Either a single article or multiple articles may be submitted to the Journal based on the content of a colloquium session.
Authors who are unable to attend the conference in person may submit a proposal for a virtual presentation. Acceptance of a proposal for a virtual participant is based on the same criteria as that for an attending participant. We are developing new modes of participation for virtual participants, to expand the level and types of participation with other conference delegates. At present, acceptance of a proposal for a virtual presentation, with accompanying (substantially discounted) virtual registration, allows the author to join the community in the following ways: